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04-Jul-2020 13:49

Intranets can grow to be thousands, tens of thousands or millions of pages in size.

With content as far as the eye can see, the challenge is to keep it up to date, accurate and useful.

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A formal or informal sign-off is obtained from the business area before the content is published.

In this model, shown above, authors can publish directly to the intranet, typically only within the sections of the intranet that they own.

In large organisations, decentralised publishing can grow to encompass hundreds of authors across every major business unit.

To be fully successful, intranet authoring and publishing responsibilities need to be included in formal position descriptions for staff.

This ensures that staff are given enough time to maintain their content, as well as helping to select appropriate replacement authors when staff move between areas.

Use ‘heavyweight’ centralised approaches sparingly, relying on decentralised approaches wherever possible.